| abstract
| - It is usual to plan the dates for a bop at least a week before 0th week of the term. Try to get the dates of big bops at other grad colleges so you don't get a clash (e.g. HalloQueen, Australia Day at St Anthony's). It is also a good idea to schedule bops the same day as university wide events such as the last day of Summer VIIIs. In addition, we have found that having bops after formal halls isn't very good, as you can't reasonably charge entry and it means you are limiting the number of Entz you can do in a term. TENs or Temporary Event Notices are required for all bops. Under our license as a private members club, events where there are lots of outside guests are only allowed if we have a TEN. We are limited to 12 per year, and this coincides with the College's desire for roughly one bop per calendar month. TENs are applied for by the BarCo Chair AT LEAST 10 days in advance of the date. Also, although they can last up to 96 hours, you cannot have two separate events within a 48 hour period. Exceptionally, if a TEN could not be applied for, an event can be held with external guests if BarCo ensures they are all signed by members of College. This has rarely been allowed though and needs to be done with permission from the Bursar (who will need some very good reasons why there isn't a TEN). The next most important thing is to make sure you have the appropriate entertainment. A good DJ will ensure people have a good time, and can also mean people will remember Wolfson and come back for the next bop. At the moment we usually pay £90 for the whole night (9pm until 2am). There is a list of good DJs that we rely on, and we are making a contingency plan in case there are none available. Cheese is always the most popular music-wise. Always check the sound equipment at least the Thursday before the bop, so if bits are missing or broken, they can be purchased on the Friday. The theme is a bit of a tricky one. Our most popular themes are so unusual that they stick in peoples minds (e.g. Communist Bop) and also have obvious costume ideas (e.g. got funk). Come up with what ever sounds funny/racy to you but that can also be costumed. Remember, lead by example costume wise, and make sure that you remind people in college to follow. 'Traditional' bops we have every year are: - Uniform Bop at the end of fresher's week - Communist Bop at the end of Summer VIIIs In College Bops, social networking and word of mouth are everything. Facebook[1] is one of the greatest advertising tools ever. Get the event notice out 2 weeks in advance, make it open to all (so people can invite friends), and then message reminders to the group as it gets closer to the bop. You can also stick in adverts about drinks (especially if you have cocktails, jello shots, etc.). Find connectors. These are people with large groups of friends inside and outside college, e.g. sports people in university squads, people in large sociable departments, etc. and make sure they a) come to the Bop and b) tell their friends about it. Word of mouth is the best way to build a reputation. Also, make sure you tell all of YOUR friends about it!!! Get the Bar Rota manager to get workers, by advertising 2 weeks in advance. We usually have 2 on the door 8:45pm - 12pm, 2 workers behind the bar 8:45pm - 2am, and another extra worker behind the bar 10:30pm - 2am. We charge 2-3 pounds entry, that should be discussed with the the treasurer. The fees are important, as they cover the cost of the workers The decorations are really up to the creative desires of the committee. We have found that the large amount of stuff in the cupboards can suffice for most occasions, and that large strips of fabric can do the job for setting the mood (and do it cheaply). Also, printing off posters from the internet has also proved a good and cheap decs method. This should be coordinated with the bar manager. If you want to do cocktails, make a list of them with appropriate names and prices, and stick it over the bar. Make sure there are instructions on how to make them in jug sized quantities for the bar staff, and make them easy. ALWAYS put up a list of prices for shots. We massively increased the sale of them by just reminding people they were there, and how cheap they were.
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